Terms and conditions
Thank you for fundraising on our behalf. Before you start planning your fundraiser, please read through the guidelines below.
Authority to fundraise
All community fundraisers must complete the online registration form at support.alannahandmadeline.org to obtain a letter of Authority to Fundraise.
Your fundraising page acts as your Authority to Fundraise. If you need a formal letter to support permit applications or it is required as proof for licenses or permits, please email community@amf.org.au.
You must immediately notify the Foundation of any changes to the approved fundraising activity and seek re-approval.
Failure to comply with the terms and conditions may result in withdrawal of permission to fundraise on behalf of the Foundation.
Financial and Legal
As a community fundraiser on behalf of the Alannah & Madeline Foundation, the fundraising activity is your financial responsibility. No expenses are to be incurred in the name of the Foundation. It is the responsibility of all Foundation fundraisers to ensure that their fundraising event or activity meets all state and federal legislative requirements, including obtaining the appropriate permits and/or licenses.
Pease refer to your local state or territory website for all fundraising legislation at www.nfplaw.org.au/fundraising or www.ato.gov.au/Non-profit/Gifts-and-fundraising/In-detail/Fundraising/State,-territory-and-local-government-requirements.
Community fundraisers must provide a copy of all financial records relating to the activity to the Foundation upon request. You must seek approval of all marketing collateral created to promote the approved fundraising activity.
Conduct
On 28 April 1996, Alannah and Madeline Mikac, aged six and three, were tragically killed alongside their mother and 32 other people at Port Arthur in Tasmania.
From tragedy, vision. From tragedy, hope. From tragedy, strength.
One year later, the Alannah & Madeline Foundation was launched in the girls’ honour by their father, Walter Mikac AM and a small group of volunteers. They were driven by the belief that all children and young people should be able to live a happy and safe life, free from violence and trauma.
The Foundation adheres to the Victorian Child Safe Standards and the National Child Safe Principals. We are committed to promoting and prioritising child safety and uphold the rights of children and young people to be safe.
As a representative of the Alannah & Madeline Foundation, you must be committed to advancing the work of the Foundation to support children impacted by trauma and violence to heal, recover, and thrive.
Understand & Support
- I understand the Alannah & Madeline Foundation origin story and what they stand for.
- I understand the role I play in being associated with the Foundation, and the responsibilities that go along with this association.
- I support the Foundation and all their initiatives to ensure every child is safe where they live, learn and play.
Respect
- I respect that engaging in in-person and online interactions and communications is a privilege, and one that should be approached in a respectful and constructive manner.
- I respect the work of the Foundations team in helping ensure every child is safe where they live, learn and play.
Responsibilities
- I value my association with the Alannah & Madeline Foundation and take the relationship with the utmost seriousness.
- I will use my voice to be an advocate for the Foundations purpose and vision and ensure that I don’t partake in any in-person or online interactions that conflict with the Foundations ethos.
- I commit to ensuring my actions, big or small, further support the positive cultural shift that the Foundation is dedicated to making.
- I understand, respect and acknowledge the Alannah & Madeline Foundations Code of Conduct outlined above.
In addition to complying with all relevant state and federal legislation, community fundraisers must conduct themselves and their fundraising activities with decency, dignity, and honesty, and must not bring the Foundation into disrepute.
In particular the Alannah & Madeline Foundation requires:
- responsible service of alcohol at events
- drug-free events
- no illegal activity
- no promotion or undertaking of any form of violence.
- The Foundation reserves the right to withdraw approval of a fundraising activity if it is found to have breached these requirements.
In relation to enquiries and/or complaints regarding the approved activity, you agree to:
- immediately inform the Foundation
- work together to respond to the enquiry or complaint in a timely manner with the Foundation’s procedures.
- The Alannah & Madeline Foundation Code of Conduct must also be read and agreed as part of the online registration process.
Values
The Foundation’s values include:
- We are curious
- We are kind, always.
- We lead with authenticity
- We believe in the power of play
- We take action.
The Foundation reserves the right to withdraw approval of a fundraising activity if these values are not being reflected.
Use of the Alannah & Madeline Foundation’s name and logo
Community Fundraisers may only use the Alannah & Madeline Foundation supporter logo supplied by the Foundation, which says “fundraising for”. The supporter logo may only be used for the specific purpose outlined in your fundraising registration.
The Foundation’s main logo, as displayed on this website: https://www.alannahandmadeline.org.au/, must not be used.
In addition, logo use is subject to the following conditions:
- all marketing collateral must be approved by the Foundation.
- authorisation is restricted to the period specified in your letter of Authority to Fundraise
- logo use must be in accordance with the style guide provided by the Foundation which will be outlined on the resource page or in your host kit.
Community fundraisers must provide a copy of all financial records relating to the activity to the Alannah & Madeline Foundation upon request. You must seek approval of all marketing collateral created to promote the approved fundraising activity.
Media and promotion
All media and public relations plans must be approved by the Foundation. All media releases must also be submitted for approval from the Foundation before release, print or publication.
A minimum of five working days are required for all sign-off processes.
Age of fundraisers
The Foundation requires fundraisers to be aged 18 years or older.
Insurance
Community fundraising activities are not covered by the Foundation’s insurance including public indemnity, workers’ compensation for workers, and personal accident insurance for volunteers and third-party property insurance.
As a community fundraiser, it is your responsibility to organise your own insurance cover. The Foundation will not be held responsible for any damages as a result of the approved fundraising activity.
Donation tins
The Foundation may agree to supply donation tins for use at your event. You must agree to:
- only use the supplied donation tins.
- ensure the donation tins are kept secure.
- report any lost or stolen tin to the Foundation immediately.
- use the donation tins only for the purposes of the approved activity.
- return the donation tins to the Foundation within two weeks of the end of the approved activity.
- If you are depositing the money directly into the Foundation’s bank account, you must keep accurate records of the amounts from each tin and send to community@amf.org.au.
Raffles
There are strict state and territory legislative requirements to hold raffles. You must agree to:
- advising the Foundation of any plans to conduct a raffle in your application form.
- consult with the relevant government body in your state or territory and complete all necessary requirements to obtain raffle licenses or permits.
- provide the Foundation with proof of approval from the relevant state office.
- provide any promotional material including raffle tickets, to the Foundation for approval as mentioned above.
Face-to-face fundraising
Face-to-face fundraising is any fundraising activity that takes place in public spaces, e.g. outside, school, workplace, shopping centres, etc.
To be able to conduct face-to-face fundraising, you must obtain fundraising permits from the relevant authority that manages the location of your activity, e.g. councils, shopping centre management, churches, libraries, etc.
You must carry your letter of Authority to Fundraise at all times when raising funds in public spaces.
Tax-deductible receipts
To receive a tax-deductible receipt, the donation must be $2 or more, and the donor must not receive anything in return, such as a ticket, gift or prize.
The person that makes the gift (the donor) is the person who can claim a deduction.
For more information about tax-deductible receipts, please visit https://www.ato.gov.au/Individuals/Income-and-deductions/Deductions-you-can-claim/Other-deductions/Gifts-and-donations/
I understand, respect and acknowledge the Alannah & Madeline Foundation Code of Conduct outlined above.
I commit to conducting myself in a manner that is supportive and in-line with the values of the Alannah & Madeline Foundation.
I commit to conducting myself in accordance with the Victorian Child Safe Standards and the Alannah & Madeline Foundation's Child Safeguarding - Policy & Framework.
I value my association with the Alannah & Madeline Foundation and understand that failure to conduct myself in a manner that is in-line with this Code of Conduct may result in the termination of my association with the Foundation.
My commitment to the Alannah & Madeline Founation's Coduct is confirmed by ticking the box "Yes, I agree to the Terms and Conditions" on the registration page.
